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Configuring OCS Printshop

Step 1: Using Explorer, or something similar, run OCS Manager from OCSPROG/CDUSR. 

Step 2: Choose the “Utilities” button. 

Step 3: Choose the “Configure Printshop” button. This will bring up the configuration menu.  

Manage Features 

This screen allows for the entry of non-paper related features available to the user.  These features fall can be categorized and will appear as options within the listings on the web page.   

Feature Description: A human-readable name of the feature which should be understandable by the end-user. 

Cost of Feature: This cost can be $0.00 or greater and will be added to the cost of the work order if it is selected by the user. 

Apply Cost: This option determines whether the above cost is applied per page within the work order, per copy of the document being reproduced, or per work order as a whole.  For example, assume the cost is $0.10, and the original document being submitted is 10 pages, and the end-user has requested 10 copies.  If the “per page” option is selected, the additional cost will be $10.00 (10 cents times 10 pages times 10 copies).  If the “per copy” option is selected, the charge will be $1.00 (10 cents times 10 copies).  If the “per work order” option is selected, the additional charge will be $0.10. 

Deduct One Copy:  If this option is selected, the above cost calculations will automatically deduct one copy from the calculations.  This pertains to items such as a slip-sheet for separating multiple copies. 

Include cost of paper when applying costs?:  In some cases, for example transparencies, the job being processed will not be printed on paper.  If this option is selected, the cost of paper will be ignored in determining the final cost of the work order. 

Feature Code (SKU): This is an identifying number for the feature.  This is user generated, but should be unique, as it is used for deleting features. 

Category: This field is the name of the associated category.  It is filled in when a category is selected from the list. 

Category ID: This is a numeric ID for each category.  It is filled in when a category is selected from the list. 

Adding a Category: To add a category, select an unused ID number, enter a description and choose the “Add a Category” button. 

Removing a Category: Select the category from the list (the information will be displayed in the fields below the list), and choose the “Remove a Category” button.  You will be prompted once for verification on the delete. 

Adding a Feature: Fill in all of the fields and select a category from the list.  Choose the “Add a Feature” button.  If any of the necessary fields are not filled in, you will be prompted and the cursor will be set to the missing field. 

Changing a Feature: Select the feature from the list (the information will be displayed in the fields below the list), and choose the “Change a Feature” button. 

Removing a Feature: Select the feature from the list (the information will be displayed in the fields below the list), and choose the “Remove a Feature” button.  You will be prompted once for verification on the delete.

Manage Supported Applications 

The software is designed to limit the source programs of electronically submitted files.  This helps to ensure that the end-user does not send files which cannot be opened at the Print Shop.

Add an Application: Enter in the common name of the application (e.g. Microsoft Word) and the location of the program on the computer used to process orders, then select the “Add Application” button. 

Remove an Application: Select the application from the list and choose the “Remove Application” button.

Manage Paper Information 

This configuration screen allows for the addition of paper types, sizes and combinations for toner settings, as well as setting up paper colors.  The base component for all of the settings (size, toner, color) is the paper type.  

Toner settings (black and/or color) must be set up for each available combination of paper type and size.  That is, if you have a paper type of “Plain White”, that is available in 8 ½” x 11” and 11” x 17”, you need to set up two toner settings.  A single toner setting can have black, color or both black and color selected. 

Pricing is set by toner type.  That is, for each paper type, size and toner option, a price can be set.  For example, from the above example of plain white paper, if you have selected color and black toner, you will have the following options for pricing: 

To add either a type or size, enter the description in the appropriate field below the list and choose the “Add…” button. 

To remove either a type or size, select the item to be removed from the list and choose the applicable “Remove…” button.

Adding or Removing a Toner Setting 

To add a toner setting, select the paper type from the list, then select the paper size from the list.  The fields next to the listing of toner settings should be filled in.  Select your toner options (black add/or color) and choose the “Add Toner Option” button. 

To remove a toner setting, select the item from the list.  When the fields have been filled in, choose the “Remove Toner Option” button.  Note: Removing a toner option from this screen will automatically remove the setting from the pricing screen.

Adding or Removing a Paper Color Option 

Paper color is associated with a specific paper type.  To add a color option, select the paper type from the list at the top of the screen (the field will be filled in) and then enter the name of the color.  Press the “Add Color” button to save the new option. 

To remove a color option, select it from the list and choose the “Remove Color” button.

Manage Print Costs 

Pricing can be set for up to four (4) possible options: single or double sided printing, and electronic or walk-in delivery of the original document.  The entries in the list are automatically added and removed when a toner setting is either added or removed.

Setting Page Costs 

To set the costs for a particular toner setting, select the item from the list (the fields will be filled in with the current associated costs).  Enter in the desired costs for all four (4) options, then choose the “Set Page Costs” button. 

Note: A cost of $0.00 will still allow the end-user to select this option, but will not charge for the job.  To remove an option from the online submission form, enter a price of –9.  For example, a transparency cannot have double-sided printing, so the price for both Double-Sided, Electronic and Double Sided, Walk-In should be set to –9.  A cost of –9 will appear as “n/a” in the listing and the option will not be allowed on the submission form.