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Printing from the Client Station

Pop-Up Screens:

The POP-UP window the user will see after they select "PRINT" from their PC depends on configuration. Available POP UP windows are shown on the next page. OCS has several screens available for various applications:  public use, student use and office use.

The popup screens are updated from the server each time the user logs in so they are easy to update. The OCS CLIENT can be unique to each PC. Some PCs may use a screen just for student vending and other PCs use a screen for vending to an account.

Charging Prints to a Passive Account:

This will be used when one person or one department uses a computer and the printing will be charged to that person or department. The user creates their documents on the computer. When they select to print their document to one of the printers being monitored by OCS, the OCS CLIENT detects the print job, calculates the pages and costs, and charges a previously set up account entered during configuration (i.e. Passive User).  No windows are displayed.

Vending from the User Station - Interactive Mode:

The user prints a job. When the print job has completed spooling within the application, a window will be displayed indicating that the OCS CLIENT is processing the job. (This window may be turned off via Print System Configuration) 

When the processing is complete a client pop-up screen will appear displaying the screen configured during setup.  

A window (similar to the one below) appears. What gets displayed is based on the account filter setting and the selections made during client configuration.  Users may vend the print job by: name, account number or swipe card.  Print jobs that are sent to a Print Release Station can be password protected.

Privacy Job Number:

The User presses the button for the 7-digit job number. The user records the number and presses the OK button. Once a 7-digit job number has been assigned, there is no other way of releasing a print job. 

Description (Optional):

The User may change the contents of the User/Job Name window. The jobs at the vending station will be identified by this name.

The User presses the ‘…Send To Print Station’ button to send the job to the vend station.

Password Protection:

Password protection is optional, the User enters a password in the space provided and re-enters the password for verification.  The password if specified, must be used at the vending station in order to either release or delete the job.  There is no way of accessing this job without the password.

Print Color/Black & White:

If this option is configured properly, users will be given the opportunity to change where the print job will be sent and the amount to be charged

Charging to an Account:

A Window similar to the following appears. The example below has all available options selected. 

On this screen the user may cancel the transaction by selecting “Cancel.”  If they choose to proceed, the user will be required to enter the account information as configured and then click the OK button. The account information will then be validated. If the user account is successfully validated, the user may proceed to pick up their document. If the account is not available, has exceeded a limit, or has insufficient funds, the user will be advised and returned to this screen.   The user then has the ability to select an alternative form of payment (if available) or cancel the job.

Account Balance Information:

To check the account balance, the user is required to enter their name, and password.  After clicking the Account Balance button, this information will be displayed.